Answered By: Sagan Wallace
Last Updated: Sep 18, 2017     Views: 79

Concordia University is part of the Orbis Cascade Alliance, a consortium of 39 libraries in the Pacific Northwest that share their collections using a program called Summit. Items requested through Summit will be delivered to the Concordia University Library for pick up, or can be checked out at the owning library using our Visiting Summit Patron program. You can see which libraries own an item by clicking on the Summit Libraries link near the top of the record. To make a Summit request, sign in to Search@CULibraries, then click on "Request from Summit (Portland campus pickup only)"


When a request is made in Search@CULibraries, the Summit system creates a list of libraries that own the book, called a rota. The first library in the rota receives the information they need to find the item in their library and send it to Concordia via our courier. You can track the status of your request by signing in to your Search@CULibraries Account, then clicking Requests on the right hand side.

This will open a list of your active requests. You can see what step of processing the item is in under the Status column. (click here for larger image)

What the statuses mean:

  • Request sent to partner: A Summit library is evaluating whether or not they can fill the request.
  • Shipped Physically: One of the Summit libraries has shipped it to us. It should take 1-2 days to arrive at Concordia via our courier.
  • Physically Received by Library: The item is ready to pick up at the front desk of the Concordia University Library. Note: We can only hold items for 7 days, so be sure to watch your email for notices that your requests have arrived.

NOTE: If for some reason an item is not available through Summit, the interlibrary loan specialist will evaluate whether or not it is possible to get it through ILLiad, and will email you with more information about your options.

Once you have checked out your Summit item, the book will be visible in your account under Loans (click here for larger image)

In this list, you can see what day the book is due back at Concordia University Library. The status is now Not Renewable. Summit items must be returned by the due date. Almost all materials are due 6 weeks from the day it was checked out (DVDs and some other items are due after 6 days). If you need the item past the due date, you can request another copy through Summit. Be sure to watch your email for reminders about when your item is due.

What happens next?

After you have returned your book, it will disappear off of your library account. Assuming the book was in good condition and was returned by the due date, you don’t need to do anything further. Concordia University library will make sure your book is returned to the lending library, where it can be checked out by other patrons.

For further assistance, please contact the interlibrary loan specialist at

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